Application
The first step you must take is to fill out our online application form. This step is crucial and should be completed before submitting the EPIC reports mentioned below.
To apply, follow these instructions:
- Fill out the application form
Application form
- Submit the form electronically
The 6-Year Rule
Please note that if you completed your primary medical qualifications more than six years prior to submitting a fully documented application to the Danish Patient Safety Authority, your application will be rejected. However, you can submit an application accompanied by a document proving at least 12 months of professional experience as a medical doctor within the six years preceding your application.
EPIC Reports
The Danish Patient Safety Authority (DPSA) has partnered with the Educational Commission for Foreign Medical Graduates (ECFMG®), a member of Intealth in the USA, to verify the medical education credentials of medical doctors seeking registration or licensure in Denmark. If you graduated from a medical school located outside of the European Economic Community (EEC) or you are a citizen of a country outside the EEC, you must have certain medical education credentials verified through ECFMG's Electronic Portfolio of International Credentials (EPIC) service before submitting your application to the DPSA. Please note that you are responsible for covering the costs of the primary-source verification process.
For additional information and frequently asked questions (FAQs) about using EPIC to support your application to the DPSA, please visit the EPIC website's special instructions and FAQs section for applying to the Danish Patient Safety Authority.
If you have any questions regarding EPIC and the verification process, please contact EPIC directly.
The EPIC website
To have your credentials primary-source verified through ECFMG in support of your DPSA application, please follow these steps:
Step 1 - Establish an EPIC Account.
For complete instructions, visit the EPIC website's "Getting Started" section. Once your request has been processed and your EPIC Account has been established, you will receive login information via email to access your account.
Getting Started
Step 2 - Confirm your identity with EPIC.
Detailed information on confirming your identity with EPIC can be found in the "Confirming Your Identity with EPIC" section on the EPIC website. This step requires you to submit an EPIC Identification Form (EIF). After ECFMG accepts your form, you will be able to upload the credentials required by the Danish Patient Safety Authority for primary-source verification.
Confirming Your Identity
Step 3 - Upload the Required Medical Education Credentials for Primary-source Verification through EPIC.
Log in to your EPIC Account and upload the following credentials to EPIC for primary-source verification:
- Final Medical Diploma (completed primary medical qualifications)
- Final Medical School Transcript (of primary medical qualifications which must give information of all relevant medical subjects, including such subjects as neurology, neurosurgery and dermatology etc.)
- License to Practice Medicine issued by the competent health authorities in the most recent country of work as a medical doctor.
No further EPIC reports are required.
Once uploaded, you can check on the status of your credentials at any time by logging in to your EPIC Account. See Using EPIC on the EPIC website for more information.
Using EPIC
Certificate of Non-registration
If you are not yet registered with a license to work as a medical doctor in any country and for that reason is unable to upload your license to practice medicine to EPIC for primary-source verification, please read this information before you upload the other two documents to EPIC for primary-source verification.
Certificate of Non-registration
Step 4 - Send Reports on your Verified Credentials to the DPSA.
Did you beforehand fill in our online application form? In case not, then please fill it in now or else we have no contact information of you.
ECFMG will notify you by email as each credential is verified. Once your three credentials have been verified, go to the "My Reports" tab in your EPIC Account and request that the EPIC Reports for each verified credential be provided to the DPSA. For more information on EPIC Reports, see the EPIC Reports section of the Using EPIC page on the EPIC website.
Reports on EPIC website
Upon receipt of the three mentioned EPIC reports, the DPSA will send you a receipt by email as soon as possible (please, however, expect at least 7-14 days) to the email address stated in the online application form that you have sent electronically to the DPSA. Your application will be processed only after receipt of the three EPIC reports.
Step 5 - Send your Application by post (after receipt of the Confirmation Mail mentioned under step 4)
Send your application with the required documentation by post to the DPSA when all three mentioned EPIC reports have been received by the DPSA. We will then assess whether your qualifications meet the requirements for completing the process of obtaining Danish authorisation.
You can also hand in your application and documentation at the reception desk at the DPSA. Make sure that you enclose an cover letter including your name, address and signature (or perhaps filled in application form) with your documentation.
Contact
What should you pay attention to?
When we have received your application with the required documentation by post, the report issuing date on the EPIC report regarding primary-source verification of your license to practice medicine or the like most not be more than 3 months old. If the report issuing date in the mentioned EPIC report is more than 3 months old we might find it necessary to ask you to submit a new and updated verification of your license through EPIC.
Required Documentation
Each document must be numbered according to the below list. For example, add number 2 to the documentation of name, date of birth and nationality.
Please only forward the documentation mentioned below. The documents that you have uploaded to EPIC we already have received with the EPIC reports.
- Cover letter with your name, address and signature or perhaps fill in and signed application form
- Documentation of name, date of birth and nationality (e.g. a certified copy of the relevant page in your passport).
- Name change certificate, if any.
- Translation of name change certificate, if the certificate has not been issued in English.
- Curriculum vitae, listing your qualifications and work experience in chronological order.
- Documentation for registration of specialist qualifications (if you hold specialist qualifications). Please note that if the duration of your specialist training does not appear from your documentation, it will not be part of our assessment. Read more about employment for adaptation and training purposes.
Employment for Adaptation and Training Purposes
- Translation of the documentation for registration of specialist qualifications into Danish or English, if the document has not been issued in English.
- Documentation of at least 12 months’ medical work experience. (Only if you completed your training more than 6 years before this application – (the 6-year-rule)). The documentation must confirm full-time employment and detailed information of your daily professional tasks. Documented part-time employment for a period corresponding to 12 months of full-time employment can also fulfill the requirement for 12 months of work experience, provided that the work experience is acquired within the last 6 years prior to the date where we receive an application.
- Power of attorney, if another person, including job centres, municipalities etc., handles your application.
Use of power of attorney
We cannot assist you in contacting foreign authorities, universities etc. in order to obtain documentation. A certificate of good standing is not required as mentioned in our application form. The application form is obsolete and is about to be reviewed.
You must send the above documentation by post in 2 copies:
- Copy 1: Original documentation or certified true copies.
- Copy 2: Ordinary copies of copy 1 (the copies must be in A4 format without paper clips, folders etc.).
Address
Our address is:
The Danish Patient Safety Authority
Registration & EU Health Insurance
Islands Brygge 67
2300 Copenhagen S.
Denmark
Certified True Copies
If you do not want to send the original documents, but prefer copies, the copies must be certified to be true copies by an (any) embassy/consulate, notary public, the police or the authority that issued the document. The certified copy must bear a stamp and signature to confirm in English or Danish that the copy is a true copy of the original document. The authority/signatory must be easily identifiable. Private individuals, employees of employment agencies etc. cannot make certified copies.
Original Documents
We may ask you to present your original documents. The translations must always be submitted in the original form. Original documentation will be returned to you by registered post.
Translation into Danish or English
If your documents are not in English, you may enclose translations into Danish or English of the enclosed documentation (we also accept translations into Norwegian or Swedish). You can also wait until we have processed your application and assessed which documents need to be translated. You should, however, expect an extended assessment time if you do not enclose translated documents.
Translations must be made by one of the following:
- The university or authority that issued the document.
- A translator.
The translator’s name and stamp must appear clearly from the translation. If the stamp is not in Danish or English, it must be translated by the translator. The translator must use a band, seal or the like to attach the translated document to the document in the original language.
Assessment
When we have received your application and documentation by post, we will as soon as possible send you an email to confirm receipt of your application. Please remember to check your junk mail folder, as our emails sometimes end up there.
You will not receive confirmation upon receipt of any additional documentation.
We will either use the World Directory of Medical Schools or conduct an individual assessment of your primary medical qualifications to determine your eligibility for testing. In the case of an individual assessment, we may request additional documentation regarding the study program, including information on theoretical and clinical teaching hours for each relevant medical subject.
The World Directory of Medical Schools
After finalizing the assessment of your application, we will notify you via email or digital post (e.g., e-Boks if you hold a Danish CPR number) if we require additional documentation. Alternatively, we will send you a letter containing your documentation. If your formal qualifications are approved, the letter will provide information on the requirements for obtaining Danish authorization and permission to work independently as a medical doctor. Please note that this letter is not your authorization.
Our letter, along with your documentation, will be sent to the address you provided in the application form by regular or registered post. If you change your address, please inform us by email or letter. If you reside abroad, ensure that you provide your full address in the application form and can receive letters by post, as we do not use couriers like GLS/TNT.